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Anyone that has ever arranged a conference call, knows how frustrating it is to get a good time, that fits around all attendees schedules. However, this issue is further compounded if you have call attendees that are scattered around the world, across numerous time zones.

So, what’s the best time of day to have a conference call? The time in the UK is 11:48am right now, but in San Francisco it’s not even 4am and in Australia, it’s the evening. So, when on Earth do you set the time?

Categories attendees by the following (to maximise attendance):

  • How many people in each time zone? It would make sense, of course, to give a lenient time of day for the time zone that most attendees are from.
  • Who’s most critical to the call? You may have most attendees in San Francisco, but are the most important attendees based in Europe? Maybe you need to sacrifice the many, for the few, important ones; especially if they are decision makers in the process of the call.

The saying, “You can please some of the people some of the time, but you can’t please all the people, all of the time” can never be truer than when it comes to an international conference call. However, there are a few more options open to you, to *try* and keep the majority satisfied:

  • Use EveryTimeZone.com (https://everytimezone.com/). This handy online tool allows you to see your local time zone time and what it currently is elsewhere in the world. This way, you can try and ensure that you balance the time well, to optimise the best time of the day for a conference call.
  • Still unable to get everyone on the call? Ensure you make a conference call recording available, so once attendees wake up and get in to work, they can have a copy of the conference call recording ready to go in their inbox.

Arranging conference calls doesn’t need to be a laborious task – use our online quiz to answer numerous questions about what’s important for you and your business when it comes to teleconferencing, and we’ll match you up with a service provider that’s best optimised to meet your needs.

Find your next conference call provider, here.

Written by Benjamin Willis