Holding a sizeable conference call with a large number of attendees can be a daunting task – from arranging, to ensuring every joins ok, and that’s before you even utter your first words!
So, it is without a doubt, that you will be seeking a teleconferencing provider that can cater to such needs, to make ensure that your conference call goes swiftly and issue free. Without further ado, let’s look at the typical pitfalls that can happen and the solutions available to you.
Pitfall 1 – Arranging the Call
So, you have a conference call to set up for this Friday. There’s going to be 150 attendees joining, from more than 20 countries, scattered across the globe, from West Coast, USA to Sydney in Australia.
Logistically, this will be your biggest nightmare to contend with due to a) Time zone differences means that while everyone is required on the call at 12:30GMT, not every attendee will understand how that translates to their local time zone. And b) You wouldn’t want to stick everyone on the same UK dial-in phone number, as international call charges will soon rack up and not make you very popular to say the least!
Wouldn’t it be great if there was a conference call provider that will geo-locate your attendees, no matter where they are in the world and then invite them to the call, showing them the meeting time, converted automatically to their local time zone, with their very own local dial-in number?
Pitfall 2 – Ensuring Everyone Joins the Call
Fantastic – everyone is going to dial-in to the call at the requested time, with their local time zone conversion and local dial-in number to keep the costs down. What could possibly go wrong now?
Well, unfortunately, Geoff, Zhang and about 8 other people have lost their dial-in credentials, so are unsure of how to connect to the conference call. Ugh!
Wouldn’t it be great if your conference call provider had a feature where you could dial-out to problematic attendees and patch them straight in to the call?
Pitfall 3 – Conference Call Turns in to a Zoological Nightmare
All 150 people are on the call. Or, are they. Argh! How can you be sure that everyone is here? Roll-call time? Wait, for 150 people? That’s going to take forever… and, you’re guaranteed that some will not be listening out for their name… not to mention numerous people trying to talk over each other.
Wouldn’t it be great if your conference call provider had a feature that meant that roll-call of a large group conference call wasn’t required? Also, wouldn’t it be great if you could take charge of the call and make sure it didn’t end up sounding like a cacophony of baboons whaling out mating calls? Of course it would!
Pitfall 4 – Post Conference Call Notes
Finally, the call is over and you can put your feet up and relax. I’m sure someone else has been typing up notes for everyone… or, maybe not? In fact, looking back at your notes, you’re now frantically trying to make head or tail of your handwriting that now looks like it’s made up of hieroglyphics, or Webdings font at best.
Wouldn’t it be great if your conference call provider for this large group conference call could record the entire call and then allow you to give a copy, quickly and easily, to all participants – and for those that perhaps couldn’t make it to the call, to ensure everyone is up to speed!
Finding Your Large Group Call Teleconferencing Provider
Fear not – conference calls don’t need to be a daunting task to arrange, join or create post call notes for – you’ve simply got to find the right provider that’s up for the job. Tip; it’s very few that are up for the job!