When it comes to getting attendees on to a conference call, incorrect dial-in details and wrong dial in time are amongst the most common issues for non-attendance. Thus, a well formed reminder template will work wonders in ensuring maximum attendance.
What to include on a conference call reminder email template:
- Subject line
- Date & time
- Joining options – dial in number / conference ID / attendee PIN
- List of attendees
Now, with the above, some items will be the same for all attendees, however, personalisation is required when it comes to:
- Joining options – different dial in phone number depending on where attendee is located. Attendee PIN should also be unique per attendee.
- Date & time. Again, this will depend on where the attendee is located, but it’s always best to provide the attendee with personalised date & time rather than rely on them to complete the time conversion.
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