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  5. Conference Call Reminder Email Template

When it comes to getting attendees on to a conference call, incorrect dial-in details and wrong dial in time are amongst the most common issues for non-attendance. Thus, a well formed reminder template will work wonders in ensuring maximum attendance.

What to include on a conference call reminder email template:

  • Subject line
  • Date & time
  • Joining options – dial in number / conference ID / attendee PIN
  • List of attendees
  • Agenda

Now, with the above, some items will be the same for all attendees, however, personalisation is required when it comes to:

  • Joining options – different dial in phone number depending on where attendee is located. Attendee PIN should also be unique per attendee.
  • Date & time. Again, this will depend on where the attendee is located, but it’s always best to  provide the attendee with personalised date & time rather than rely on them to complete the time conversion.

If you’ve every completed the above manually, you know how tough it can be to get it right – find a conference call service provider that automates the personalisation of conference call reminder email templates > top conference call providers list.