A teleconference can be defined as a meeting of two or more people that involves technology that is more sophisticated than a telephone. It is simple and cheap way of conducting a meeting between people who are not able to meet face to face.
It can be used in different ways, for instance when you want to conduct training, educate, collaborate and also network. A phone and a phone bridge (which is a conference line where anyone participating in the conference can use to call in) are what is required for a teleconference.
There are simple steps that can be followed when planning a teleconference call. You first need to set a date and time for the teleconference call and also get a conference bridge line. You can obtain a free one at freeconferencecall.com. You also need to find out what your agenda is and get ready with your presentation.
After that, you need to inform all the participants of the date and time and also the number of the conference line. They usually provide two access codes to the call for the guest and the host or moderator access. The participants should be given the guests teleconference number with the guest access pin code, a copy of the agenda and any materials that will be needed during the call.
You should be conversant of the line by calling in before the teleconference. Many conference calls lines alerts you when someone comes on the call by giving you a jingle. However this can be done at the moderator’s discretion and can be turned off at any time.
Give an outline on how you will conduct the conference call. You can introduce yourself and briefly inform the participants the purpose of the call. Also instruct them on how to mute their line and if the teleconference is going to be recorded. Inform them what is going to take place during the call and also the approximate duration of the call.
When speaking, avoid rushing through and make sure the pace you keep can be understood by the participants. If you will allow a Q and A section at the end of the call, remind the participants to unmute their lines. If the lines are not unmuted, they will not be heard. At the end of the call, thank all the participants who attended the session.